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Privacy Policy
What data we collect, why, how long we keep it and how to exercise your rights.
1Data controller
The controller of personal data collected on kaiporting.com is KAIPORTING, an SAS with share capital of €1,000.00, registered with the Paris RCS under number 132 344 292, whose registered office is at 43 boulevard Auguste Blanqui, 75013 Paris, France, represented by its President, Mr Aymen KHELIFI.
KAIPORTING provides umbrella employment services for IT consultants and experts.
Data protection contact: contact@kaiporting.com | +33 7 55 54 04 03 | KAIPORTING, 43 boulevard Auguste Blanqui, 75013 Paris
2Data we collect
2.1 Data you provide
- Identity: first and last name
- Contact details: email address, phone number
- Professional information: IT role or specialty, experience, expected daily rate, current situation, CV where applicable
- Your requests: messages sent through our forms, simulation requests, quiz answers, meeting bookings
- MyKaiporting consultant area: login credentials and data needed to manage your umbrella employment contract
2.2 Data collected automatically
- Technical data: IP address, browser and device type, operating system, language
- Usage data: pages viewed, visit duration, traffic source, interactions (subject to your consent)
- Cookies and trackers: described in our cookie policy
3Purposes and legal bases
3.1 Handling your requests (contact, simulation, meetings)
Legal basis: pre-contractual steps taken at your request (Art. 6(1)(b) GDPR).
- Answering your questions and calling you back
- Running your umbrella employment salary simulation
- Organising and holding meetings
3.2 Managing the contractual relationship with consultants
Legal basis: performance of a contract (Art. 6(1)(b)) and legal obligations (Art. 6(1)(c) GDPR).
- Contracts, payroll, social security filings, invoicing
- Access to the MyKaiporting area
3.3 Audience measurement and website improvement
Legal basis: consent (Art. 6(1)(a) GDPR).
3.4 Communications and marketing
Legal basis: consent (Art. 6(1)(a)) or legitimate interest for business contacts (Art. 6(1)(f) GDPR). Sending our Logbook newsletter, news and event invitations. You can unsubscribe at any time via the link in each email or our unsubscribe form.
3.5 Website security
Legal basis: legitimate interest (Art. 6(1)(f) GDPR). Preventing spam and intrusion attempts.
4Retention periods
- Prospects (contact, simulation, meetings): 3 years from last contact
- Consultants: duration of the contract, then statutory periods (payslips and social documents: 5 years; accounting records and invoices: 10 years)
- Newsletter subscribers: until unsubscription
- Consent-based cookies: 13 months maximum; proof of consent: 12 months
- Security logs: 12 months maximum
After these periods, data is deleted or irreversibly anonymised.
5Recipients and processors
Your data is accessed by authorised KAIPORTING staff. We never sell your data. It may be shared, strictly as needed, with our processors:
- Hosting: OVH SAS (France, EU)
- Analytics: Google Analytics, Google Tag Manager (Google Ireland Ltd); Microsoft Clarity (Microsoft Ireland)
- Meeting booking: Calendly LLC (United States)
- Anti-spam: Google reCAPTCHA
- Embedded content: YouTube, Google Maps (loaded only after consent)
- CRM, emailing and payroll tools: providers bound by a data processing agreement under Article 28 GDPR
Data may also be disclosed to social security bodies, tax authorities and other competent authorities where required by law. See also our data processing agreement.
6Transfers outside the EU
Some providers (notably Google, Microsoft and Calendly) may process data in the United States. These transfers rely on the European Commission’s adequacy decision for the EU-U.S. Data Privacy Framework where the provider is certified, and otherwise on the Standard Contractual Clauses adopted by the European Commission.
7Your rights
Under the GDPR and French law, you have the right to:
- Access your data
- Rectify inaccurate data
- Erase your data
- Restrict processing
- Data portability
- Object to processing based on legitimate interest, and to direct marketing at any time
- Withdraw consent at any time, without retroactive effect
- Give instructions on the fate of your data after death
To exercise your rights: contact@kaiporting.com or by post to the registered office. We reply within one month and may ask for proof of identity in case of reasonable doubt.
You may lodge a complaint with the CNIL: www.cnil.fr.
8Data security
- Encrypted connections (HTTPS/TLS)
- Web application firewall and intrusion protection
- Access restricted to authorised staff
- Regular updates and secure backups
9Minors
The website is intended for adult professionals. KAIPORTING does not knowingly collect data from persons under 18.
10Changes to this policy
KAIPORTING may update this policy to reflect legal, regulatory or technical changes. Material changes will be announced via a banner on the website or by email.
The French version prevails.
11Contact
KAIPORTING, 43 boulevard Auguste Blanqui, 75013 Paris, France
Email: contact@kaiporting.com
Phone: +33 7 55 54 04 03
A question about this information?
Write to us at contact@kaiporting.com or call +33 7 55 54 04 03.